Financial Disclosure System
The Maryland Judiciary Financial Disclosure Statement must be filed annually by Active Justices and Judges, Senior Justices and Judges, Orphans’ Court Judges, Magistrates, District Court Commissioners and Court Auditors.
Feature Highlights with Descriptions
The system will facilitate the submission of sources of income, investments, business involvements, travel expenses, and gifts through the Financial Disclosure (FDS) form, ensuring compliance with legal requirements.
Disclosure Schedules
- Real Property Disclosure: Discloses the filer’s ownership or lease of real estate, including land and buildings.
- Corporate Interests Disclosure: Details the filer’s ownership or involvement in corporations, including stock or positions held.
- Business Entity Interests Disclosure: Reports the filer’s interests in business entities like partnerships.
- Third Party Obligations Disclosure: Lists the filer’s commitments or obligations to third parties, such as contracts or loans.
- Gifts Disclosure: Documents any gifts received by the filer that could influence their professional actions.
- Employment and Directorship Disclosure: Provides information on the filer’s employment and directorships in organizations or corporations.
- Loans Disclosure: Discloses loans received or granted by the filer, including terms and involved parties.
- Family Employment Disclosure: Reveals employment or business relationships involving the filer’s family members.
- Organization Affiliation Disclosure: Details the filer’s membership or affiliation with organizations like non-profits or advisory boards.
- Optional Disclosure: A section for the filer to provide any additional relevant information at their discretion.
- Supporting Documents Upload: Allows the filer to upload the documentation supporting their disclosures.
- Reviewer Notes Section: Allows reviewers to record observations, comments, or feedback related to a filer’s disclosure.
Validation & Logic
- Schedule Completion Required if Yes: A condition that triggers the requirement to complete a specific schedule if the answer to a preceding question is “Yes.”
- Schedule Yes No Toggle: A toggle button that allows the user to select between “Yes” or “No” for a particular question, influencing which fields or schedules need to be completed.
- Business Rules Based on Conditions: Refers to the dynamic logic that governs form behavior, validations, and field visibility based on user inputs or predefined criteria.
- Generate PDF Associated with Business Rules: A feature that converts the completed disclosure form into a downloadable and printable PDF document, preserving all entered data and formatting for official sharing or audit purposes.
- Mandatory Fields Validator: A validation rule that ensures all required fields are filled before the form can be submitted, preventing incomplete submissions.
- Conditional Schedule Enabler: A feature that dynamically enables or disables certain schedules based on specific conditions or answers provided by the user.
- Document Upload Validator: A validation rule that checks if the uploaded documents meet the required format, size, or other specifications before uploading the documents.
- Auto Save Feature: A functionality that automatically saves the user’s progress at regular intervals, reducing the risk of losing data due to session timeouts or interruptions.
For More Information
Technical / Security Feature
- Role Based Access Control: A security feature that restricts access to certain parts of the application or system based on the user’s role, ensuring that users can only access data and features relevant to their responsibilities.
- Data Encryption: The process of converting sensitive data into a secure format using encryption algorithms, ensuring that data remains confidential and protected from unauthorized access, both at rest and in transit.
- Two Factor Authentication: Security process that requires users to provide two different forms of identification to verify their identity when logging in.
- Audit Logging: A mechanism for recording all significant user actions and system events, which helps track and monitor activities for compliance, troubleshooting, and security purposes.
- Field Level Validation: A process that ensures that the data entered in specific fields meets defined rules and constraints (such as format, length, or type) before allowing submission, ensuring data integrity.
- Secure API Gateway: A system component that acts as a secure entry point for APIs, providing features like authentication, rate limiting, logging, and encryption to protect and manage API traffic.
Integration / Support
- User Management Module: A system component that enables administrators to manage user accounts by creating new users, assigning roles, editing user information, resetting passwords, managing module access rights, and handling
forgotten password requests. - Export To PDF/Excel: A functionality that allows users to export data in PDF or Excel formats, providing a convenient way to save, share, or print information in widely used file formats in Form Search.
- Integration with Email Service: A feature that connects the system with an external email service to send automated notifications, alerts, or reports to users, ensuring seamless communication and updates.
Functional Modules
- Annual Disclosure Cycle: The process through which individuals are required to submit their financial disclosures on an annual basis, ensuring that updates and changes in their financial interests are tracked and reported regularly.
- Conflict of Interest Check: A feature that scans the disclosed information to identify any potential conflicts of interest, ensuring compliance with ethical standards and preventing improper influence in decision-making.
- Gift Reporting: A section of the disclosure process where individuals report any gifts or benefits received, ensuring transparency in personal and professional relationships and compliance with gift regulations.
- Amendment Handling: A feature that allows individuals to amend or update their previously submitted disclosures to reflect changes in financial interests or other relevant information after initial submission.
- Remainder and Notification System: A system that sends reminders and notifications to users regarding upcoming disclosure deadlines, amendments, or other important actions required to maintain compliance.
- Disclosure Form Builder (for dynamic forms): A tool that enables the creation of customizable and dynamic disclosure forms, allowing the form fields and structure to adjust based on user inputs or specific requirements.
- Disclosure Status Dashboard: A centralized dashboard that provides users with a real-time overview of the status of their financial disclosures, including submission progress, review status, and any required actions.
- Disclosure Submission: The process by which individuals submit their completed financial disclosure forms, ensuring that all necessary information is provided and ready for review or approval.
- Disclosure Review Workflow: A set of procedures and steps that guide the review and approval process of submitted financial disclosures, ensuring that they are thoroughly checked for accuracy and compliance with relevant regulations.
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Julie Balderson, M.A.
Customer
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